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Working on assignments in InCopy

Working on assignments in InCopy

When an InCopy user opens an assignment, it is displayed-along with its component stories and graphics-in the Assignments palette. At this point, the InCopy user can check out the assignment and take advantage of InCopy’s text and graphics features. InCopy’s most useful features are:

Layout, Galley, and Story views: Writers and editors who prefer to work in a word processing environment can use either Galley or Story view. Story view offers a full-screen view of a story’s text without line breaks or layout information. Like Story view, Galley view displays text using a user-specified font and size, and shows accurate line breaks, making it ideal for copyfitting. In Layout view, a story is displayed exactly as it looks in InDesign.


Galley view displays text using a user-specified font and size, and shows accurate line breaks.

Copyfitting: All three of InCopy’s display modes provide real-time layout information, making it easy to fit copy within the allotted space.

Advanced spell-checking: Like InDesign, InCopy lets you check spelling with 35 built-in dictionaries. Dynamic Spell-check warns you when a word is not in the current dictionary; the Autocorrect feature corrects misspelled words as you type. InCopy also includes a Thesaurus palette.

Inline notes: Both InCopy and InDesign users can insert inline notes into stories, view notes, convert a note to text, and convert text to a note. InCopy users can choose to print or not print inline notes.

Sophisticated typography: InCopy includes all the typographic features available in InDesign-including nested styles and support for OpenType fonts and tables-and can import or create character and paragraph styles.

Graphics support: InCopy CS2’s ability to place and modify graphics is new. All common graphics formats are supported (TIFF, JPEG, EPS, etc.), as well as native Adobe Photoshop® and Adobe Illustrator® files. Once you place a graphic into InCopy, you can move it within its frame and scale, rotate, and shear it (although you can’t change the graphics’ frame).

Customizable work environment: Many InCopy features are customizable, allowing you to create a work environment that suits you. For example, you can show or hide individual toolbar controls, and can position toolbars along any screen edge. You can also choose the font, size, and line spacing of text used in Galley and Story views, and can save palette arrangements as named workspaces.

Plays nicely with Microsoft® Word: InCopy CS2 includes enhanced support for Word files. When importing a Word file, you can map its character and paragraph styles to InCopy styles, and can keep or remove table of contents text, index text, footnotes, endnotes, inline graphics, and text and table formatting. One new feature lets you save Word import settings as presets (particularly useful if you receive Word files from different writers). If you choose a Word document in the Open dialog, it will open as Untitled in InCopy.


The assignments palette displays assignments and their component stories and graphics.