PageMaker 7.0 Basics – Using Story Editor
Using Story Editor
To edit text in a format that looks and behaves more like a word processor use the Story Editor. The Story Editor displays all the text in a particular story at the same size in block format for easy editing, even if the story spans several pages in your document. A scroll bar to the right of the text allows you to scroll through the text block. The Spell Checker and the Find and Change commands are available only within the Story Editor. Because the Story Editor does not display all of the text enhancements, editing and typing text here is faster than in the layout mode.
Opening the Story Editor
Click on the block of text you want to edit
From the Edit menu, select Edit Story
The text of the entire story will now appear in the Story Editor.
To access the Story Editor with the Pointer tool, triple-click in a text block
Using the Find and Change Feature
PageMaker allows you to search stories in the Story Editor for specific words or phrases and to replace all or some of the occurrences with other words or phrases. In order to simply find an occurrence, use the Find feature. In order to change some or all of the occurrences to something else, use the Change feature.
Make sure you are in the Story Editor. The Spelling, Find, Find Next, and Change commands are available only in Story Editor.
The Find feature allows you multiple choices in searching your document and story. The Search story function allows you to work with:
|Selected text||The Find feature will search only the text you have selected.|
|Current story||The Find feature will only search the current open story.|
|All stories||The Find feature will search all stories.|
From the Utilities menu, select Find…
The Find dialog box will appear on the screen.
In the Find What box, type the word or phrase to look for
To find subsequent occurrences of the word or phrase, from the Utilities menu, click FIND NEXT
When no more occurrences exist, the Search Complete dialog box will appear.
To find another word or phrase, repeat steps 2-5
When finished, close the Find dialog box
Make sure you are in the Story Editor.
From the Utilities menu, select Change…
The Change dialog box will appear on the screen.
In the Find What text box type the word or phrase to find
In the Change to box type the replacement word or phrase
To find the first occurrence of the word or phrase, click the FIND button
To find and change all occurrences of the word or phrase, click CHANGE ALL
(If you selected Change All, skip to step 7.)
WARNING: Use Change All with caution. You may change words you did not mean to change. If you do use Change All, select the Whole Word option and review the document to make sure all replacements make sense.
If you selected Find in step 4, you now have several options
• To change the word, click CHANGE
• To ignore the word, click IGNORE
• To find the next word, click FIND NEXT
• To change the word and find the next one, click CHANGE AND FIND
• To change all occurrences of the word, click CHANGE ALL
When the Search Complete dialog box appears, click OK
Type in a new word or phrase to find and change
Using Spell Check
Spelling can only be checked in the Story Editor. The Spell Check feature of PageMaker checks your text against the computer’s dictionary. If the computer does not recognize a word, the top left corner of the dialog box will read “Unknown word” followed by the unrecognized word. You have the option of ignoring the word, replacing the word with a new spelling, or adding the word to the computer’s dictionary.
If you want the word to remain in the document spelled as it is, click IGNORE. For example, the computer will probably not recognize your first and last name, but you do not want their spelling changed. The word will be added to a temporary dictionary that is active until you exit PageMaker.
WARNING: If you are working in a general access computer lab, DO NOT add words to the dictionary; simply click IGNORE.
From the Utilities menu, select Spelling…
The Spelling dialog box will appear on the screen.
OPTIONAL: To check all stories in your document, select the All Stories option.
If all the words are recognized by the computer’s dictionary, No Spelling Errors Detected will appear in the upper left of the dialog box
If this happens continue with step 6.
If a word is not recognized by the computer’s dictionary Unknown Word will appear in the upper left of the dialog box. In the Change To box, delete it and type a new spelling. If this happens, continue with step 5.
If the word is mispelled and the computer’s dictionary recognizes it, the word will appear in the Change To box. In the text area below the Change To box, the computer will list possible spellings for the mispelled word. Select the correct choice, and move on to step 5.
When the spell check is done, the phrase “Spelling Check Complete” will appear.
Exiting the Story Editor
- From the Edit menu, select Edit Layout
From the Story menu, select Close Story
Click the CLOSE box